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PROCUREMENT | HOME | POLICIES AND PROGRAMS

No Lobbying Report
No Lobbying Report LINK

No Lobbying Report
The No Lobbying List contains solicitations issued by the Purchasing Office, Capital Contracting Office, and all other delegated authorities.

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Ordinance LINK
Anti-Lobbying and Procurement Ordinance
On June 14, 2018, Council repealed and replaced Article 6 of Chapter 2-7 Anti-Lobbying and Procurement.

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Anti-Lobbying and Procurement Rules
On February 28, 2019, The adopted rule regarding Anti-Lobbying and Procurement became effective.

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City of Austin Living Wage

View Notice of Amended Rule Adoption for Living Wage

The Current Living Wage Amount is $20.80 per hour for contracts executed during the City’s 2024 Fiscal Year, which is effective from October 1, 2023 to September 30, 2024.

Prevailing Wage

The Capital Contracting Office oversees all City-contracted construction projects with regards to the pay of all workers employed on the projects, as governed by Dept. of Labor-established prevailing wage rates and TX Statute 2258.

Learn more about wage compliance.
Wage Theft

Wage Theft Ordinance (Amendment)

On December 12, 2022, Council amended City Code Title 4 by establishing wage theft standards in the City.

Request to Investigate - Wage Theft Complaint

Please fill out this form to the best of your ability, with the understanding that our office may use the information provided to investigate whether a person, business, or other entity has committed a crime under Texas law.

Request to Investigate
Wage Theft Claim


Solicitud Para Investigar - Denucia de Robo de Salario

Favor de completar este formulario lo mejor que usted pueda con el entendimiento de que nuestra oficina puede utilizar la informacion proporcionada para investigar si una persona, un negocio, o otra entidad ha cometido un crimen bajo las leyes de Texas.

Solicitud Para Investigar
Denucia de Robo de Salario
Workplace Conditions
The City of Austin adopted the Procurement Code for Humane Workplace Conditions (Work place Conditions Code) set forth in Ordinance No. 20070621-152 to encourage responsible contracting and to eliminate inadvertent support of vendors using illegal sweatshop labor. The ordinance was not intended to prevent the City or its vendors from doing business with companies that have operations in a foreign country.
Local Business Preference Procurement Program

Since the early 2010s, the City of Austin has maintained separate Local Business and Small Business Preference Procurement Programs to encourage and promote additional opportunities for Local and Small Businesses to participate under City contracts. At the request of Austin City Council in the Fall of 2022, the City’s Local Business and Small Business Preference Procurement Programs were recently streamlined and enhanced. Beginning October 1, 2023, and continuing for a two (2) year pilot period, the City’s “Local Preference Program” will operate as follows.

Local Preference Program.

The City defines Local Business as any person or corporate entity with headquarters located in Greater Austin (“Austin-Round Rock-San Marcos Metropolitan Statistical Area”) including the counties of Bastrop, Caldwell, Hays, Travis, and Williamson. The City defines headquarters as the location where:

(1) the company’s owners or leadership direct the company’s operations, or

(2) the company’s central administrative operations occur.

Program Notes.

(1)    Professional Services.  Professional services contracts are not included in the Local Preference Program.

(2)    Subcontractors.  Subcontractors are not included in the Local Preference Program.

(3)    Preference Points.  When applicable, if Local Business Offerors participate in Invitations for Bids (IFB) or Request for Proposals (RFP) issued by the City, their bids or proposals will be subject to the following preferences points:

Contract Scopes

Total Value

IFB Points

RFP Points

Goods, General Services & Construction

$50K to $100K

5

10

Goods & General Services

$100K to $500K

5

10

Goods & General Services

$500K to $50M

3

6

Goods & General Services

Above $50M

0

0


(4)    Best Value Competition. Best value competition under IFBs and RFPs are very similar. In both solicitation methods, the contract will be awarded to the Offeror submitting the bid or proposal that represents the best value to the City by virtue of receiving the most points.

(4.1)    Invitation for Bids (IFB).  The price criteria weight is fixed at 90 points. Bids may not be revised, and no negotiations are allowed.

(4.1.1)     IFB Example:  Each bid will be evaluated based on the following criteria:

Criteria

Points

Price

90

Local Business Preference

Up to 5

Small Business Preference

Up to 5

   Total:

Up to 100

 

(4.2)    Request for Proposals (RFP).  Price criteria weight is variable. In addition to criteria for Local and Small Business, there will be other evaluation criteria. Proposals may be revised, and negotiations are allowed.

(4.2.1)     RFP Example:  Each proposal may be evaluated based on criteria similar to:

Criteria

Points

Proposed Products and Service

25

Company Qualifications and Experience

20

Key Personnel Qualifications and Experience

15

Price

20

Local Business Preference

Up to 10

Small Business Preference

Up to 10

   Total:

Up to 100

 

(5)    Price Points.  IFBs will include 90 points for price. RFPs will include a lower amount of price points.  For both IFBs and RFPs, the low price will receive all price points. All other bids or proposals will receive a proportionate amount of the price points depending on their price’s relative distance from the low price, based on the following formula: ( Low Price / Each Price ) X 90 Points

(5.1)    IFB Example:  A solicitation receives four (4) bids. Price Points are allocated as follows:

Offerors

Prices

Price Points

Point Allocations

Offeror A

$200,000

90

90.00

Offeror B

$250,000

72.00

Offeror C

$550,000

32.73

Offeror D

$50,000,100

0.36

Minority and Women Owned Business Enterprises
Firms can become a certified Minority-owned or Women-owned Business Enterprise (MBE/WBE), contact the City’s Small and Minority Business Resources (SMBR) Department for assistance. 

Learn more about all the services provided by SMBR or contact the office at 512-974-7600.
Small Business Preference Procurement Program

Since the early 2010s, the City of Austin has maintained separate Local Business and Small Business Preference Procurement Programs to encourage and promote additional opportunities for Local and Small Businesses to participate under City contracts. At the request of Austin City Council in the Fall of 2022, the City’s Local Business and Small Business Preference Procurement Programs were recently streamlined and enhanced. Beginning October 1, 2023, and continuing for a two (2) year pilot period, the City’s “Small Business Program” will operate as follows.

Small Business Program.

The City defines Small Business as any person or corporate entity holding a recognized certification that, among the certification’s requirements, includes compliance with the US Small Business Administration’s Small Business Size Standard. Currently, the City recognizes the following certifications in determining a Small Business for purposes of this program:

City of Austin           

·            Minority-owned Business Enterprise (MBE)

·            Women-owned Business Enterprise (WBE)

·           Small Business Enterprise (SBE)

State of Texas

·            Historically Utilized Business (HUB)

·           Small Business Enterprise (SBE)

US Federal Government

·            Disadvantaged Business Enterprise (DBE)

·            Women-owned Small Business (WOSM)

·            Economically Disadvantaged Women-owned Small Business (EDWSB)

·            Veteran-owned Small Business (VOSB)

·            Service-disabled Veteran-owned Small Business (SDVOBS)

·            Airport Concession Disadvantaged Business Enterprise (ACDBE)

Program Notes.

(1)    Professional Services.  Professional services contracts are not included in the Small Business Program.

(2)    Subcontractors.  Subcontractors are not included in the Small Business Program.

(3)    Preference Points.  When Small Business Offerors participate in Invitations for Bids (IFB) or Request for Proposals (RFP) issued by the City, their bids or proposals will be subject to the following preferences points:

Contract Scopes

Total Value

IFB Points

RFP Points

Goods, General Services & Construction

$50K to $100K

5

10

Goods & General Services

$100K to $500K

5

10

Goods & General Services

$500K to $50M

3

6

Goods & General Services

Above $50M

0

0

(4)    Best Value Competition.  Best Value competition under IFBs and RFPs are very similar. In both solicitation methods, the contract will be awarded to the Offeror submitting the bid or proposal that represents the best value to the City by virtue of receiving the most points.

(4.1)     Invitation for Bids (IFB).  The price criteria weight is fixed at 90 points. Bids may not be revised, and no negotiations are allowed.

(4.1.1)     IFB Example:  Each bid will be evaluated based on the following criteria:

Criteria

Points

Price

90

Local Business Preference

Up to 5

Small Business Preference

Up to 5

   Total:

Up to 100

 

(4.2)     Request for Proposals (RFP).  Price criteria weight is variable. In addition to criteria for Local and Small Business, there will be other evaluation criteria. Proposals may be revised, and negotiations are allowed.

(4.2.1)     RFP Example:  Each proposal may be evaluated based on criteria similar to:

Criteria

Points

Proposed Products and Service

25

Company Qualifications and Experience

20

Key Personnel Qualifications and Experience

15

Price

20

Local Business Preference

Up to 10

Small Business Preference

Up to 10

   Total:

Up to 100

 

(5)    Price Points.  IFBs will include 90 points for price. RFPs will include a lower amount of price points.  For both IFBs and RFPs, the low price will receive all price points. All other bids or proposals will receive a proportionate amount of the price points depending on their price’s relative distance from the low price, based on the following formula: ( Low Price / Each Price ) X 90 Points

(5.1)     IFB Example:  A solicitation receives four (4) bids. Price points are allocated as follows:

Offerors

Prices

Price Points

Point Allocations

Offeror A

$200,000

90

90.00

Offeror B

$250,000

72.00

Offeror C

$550,000

32.73

Offeror D

$50,000,100

0.36

 


Purchasing Ethics Policy
Conflict of Interest Disclosure
No Gift Policy

City of Austin employees are not allowed to accept gifts from vendors. This includes paying for meals. If you customarily send a token of appreciation to your customers, the City asks that you please not send any item to City employees or offices. There are many worthy organizations in our community that would be happy to receive such items, and will be able to see that they go to people in need. Your assistance is appreciated.

Due Dates and Deadlines
ALL BIDS AND COMPLIANCE PLANS NOT RECEIVED PRIOR TO THE DATE AND TIME SET FORTH WILL BE RETURNED TO THE BIDDER UNOPENED.
Probation, Suspension, Debarment, and Wage Theft Vendor List
Probation, Suspension, Debarment and Wage Theft Vendor List LINK
City of Austin Restricted Vendor Report
The City of Austin Restricted Vendor Report contains vendors that are NOT authorized to do business with the City of Austin.
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