PROCUREMENT | HOME | POLICIES AND PROGRAMS
No Lobbying Report | LINK |
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No Lobbying Report
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Ordinance | LINK |
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Anti-Lobbying and Procurement Ordinance
On June 14, 2018, Council repealed and replaced Article 6 of Chapter 2-7 Anti-Lobbying and Procurement. |
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Anti-Lobbying and Procurement Rules
On February 28, 2019, The adopted rule regarding Anti-Lobbying and Procurement became effective. |
View Notice of Amended Rule Adoption for Living Wage
The Current Living Wage Amount is $20.80 per hour for contracts executed during the City’s 2024 Fiscal Year, which is effective from October 1, 2023 to September 30, 2024.
The Capital Contracting Office oversees all City-contracted construction projects with regards to the pay of all workers employed on the projects, as governed by Dept. of Labor-established prevailing wage rates and TX Statute 2258.
Learn more about wage compliance.Wage Theft Ordinance (Amendment)
On December 12, 2022, Council amended City Code Title 4 by establishing wage theft standards in the City.
Request to Investigate - Wage Theft Complaint
Please fill out this form to the best of your ability, with the understanding that our office may use the information provided to investigate whether a person, business, or other entity has committed a crime under Texas law.
Request to InvestigateWage Theft Claim
Solicitud Para Investigar - Denucia de Robo de Salario
Favor de completar este formulario lo mejor que usted pueda con el entendimiento de que nuestra oficina puede utilizar la informacion proporcionada para investigar si una persona, un negocio, o otra entidad ha cometido un crimen bajo las leyes de Texas.
Solicitud Para InvestigarDenucia de Robo de Salario
Since the early 2010s, the City of Austin has
maintained separate Local Business and Small Business Preference Procurement
Programs to encourage and promote additional opportunities for Local and Small
Businesses to participate under City contracts. At the request of Austin City
Council in the Fall of 2022, the City’s Local Business and Small Business
Preference Procurement Programs were recently streamlined and enhanced.
Beginning October 1, 2023, and continuing for a two (2) year pilot period, the
City’s “Local Preference Program” will operate as follows.
Local Preference Program.
The City defines Local Business as any person
or corporate entity with headquarters located in Greater Austin (“Austin-Round
Rock-San Marcos Metropolitan Statistical Area”) including the counties of
Bastrop, Caldwell, Hays, Travis, and Williamson. The City defines headquarters
as the location where:
(1) the company’s owners or
leadership direct the company’s operations, or
(2) the company’s central
administrative operations occur.
Program Notes.
(1)
Professional
Services.
Professional services contracts are not included in the Local Preference
Program.
(2)
Subcontractors. Subcontractors
are not included in the Local Preference Program.
(3)
Preference
Points.
When Local Business Offerors participate in Invitations for Bids (IFB)
or Request for Proposals (RFP) issued by the City, their bids or proposals will
be subject to the following preferences points:
Contract Scopes |
Total Value |
Small Points |
Goods, General
Services & Construction |
$50K to $100K |
5 |
Goods & General
Services |
$100K to $500K |
5 |
Goods & General
Services |
$500K to $50M |
3 |
Goods & General
Services |
Above $50M |
0 |
(4)
Best Value
Competition. Best value competition under
IFBs and RFPs are very similar. In both solicitation methods, the contract will
be awarded to the Offeror submitting the bid or proposal that represents the
best value to the City by virtue of receiving the most points.
(4.1)
Invitation
for Bids (IFB).
The price criteria weight is fixed at 90 points. Bids may not be
revised, and no negotiations are allowed.
(4.1.1) IFB Example: Each bid will be evaluated based on the
following criteria:
Criteria |
Points |
Price |
90 |
Local Business
Preference |
Up to 5 |
Small Business
Preference |
Up to 5 |
Total: |
Up to 100 |
(4.2)
Request for
Proposals (RFP). Price criteria weight is variable. In
addition to criteria for Local and Small Business, there will be other
evaluation criteria. Proposals may be revised, and negotiations are allowed.
(4.2.1)
RFP Example: Each proposal may
be evaluated based on criteria similar to:
Criteria |
Points |
Proposed Products and
Service |
25 |
Company Qualifications
and Experience |
25 |
Key Personnel
Qualifications and Experience |
20 |
Price |
20 |
Local Business
Preference |
Up to 5 |
Small Business
Preference |
Up to 5 |
Total: |
Up to 100 |
(5)
Price Points. IFBs will include
90 points for price. RFPs will include a lower amount of price points. For both IFBs and RFPs, the low price will
receive all price points. All other bids or proposals will receive a
proportionate amount of the price points depending on their price’s relative
distance from the low price, based on the following formula: ( Low Price /
Each Price ) X 90 Points
(5.1)
IFB Example: A solicitation receives
four (4) bids. Price Points are allocated as follows:
Offerors |
Prices |
Price Points |
Point Allocations |
Offeror A |
$200,000 |
90 |
90.00 |
Offeror B |
$250,000 |
72.00 |
|
Offeror C |
$550,000 |
32.73 |
|
Offeror D |
$50,000,100 |
0.36 |
Since the early 2010s, the City of Austin has
maintained separate Local Business and Small Business Preference Procurement
Programs to encourage and promote additional opportunities for Local and Small
Businesses to participate under City contracts. At the request of Austin City
Council in the Fall of 2022, the City’s Local Business and Small Business
Preference Procurement Programs were recently streamlined and enhanced.
Beginning October 1, 2023, and continuing for a two (2) year pilot period, the
City’s “Small Business Program” will operate as follows.
Small Business Program.
The City defines Small Business as any person
or corporate entity holding a recognized certification that, among the
certification’s requirements, includes compliance with the US Small Business
Administration’s Small Business Size Standard. Currently, the City recognizes
the following certifications in determining a Small Business for purposes of
this program:
City
of Austin
·
Minority-owned
Business Enterprise (MBE)
·
Women-owned
Business Enterprise (WBE)
·
Small
Business Enterprise (SBE)
State
of Texas
·
Historically
Utilized Business (HUB)
·
Small
Business Enterprise (SBE)
US
Federal Government
·
Disadvantaged
Business Enterprise (DBE)
·
Women-owned
Small Business (WOSM)
·
Economically
Disadvantaged Women-owned Small Business (EDWSB)
·
Veteran-owned
Small Business (VOSB)
·
Service-disabled
Veteran-owned Small Business (SDVOBS)
·
Airport
Concession Disadvantaged Business Enterprise (ACDBE)
Program Notes.
(1)
Professional
Services.
Professional services contracts are not included in the Small Business
Program.
(2)
Subcontractors. Subcontractors
are not included in the Small Business Program.
(3)
Preference
Points.
When Small Business Offerors participate in Invitations for Bids (IFB)
or Request for Proposals (RFP) issued by the City, their bids or proposals will
be subject to the following preferences points:
Total Value |
Small Points |
|
Goods, General Services & Construction |
$50K to $100K |
5 |
Goods & General Services |
$100K to $500K |
5 |
Goods & General Services |
$500K to $50M |
3 |
Goods & General Services |
Above $50M |
0 |
(4)
Best Value
Competition. Best Value competition under IFBs and RFPs
are very similar. In both solicitation methods, the contract will be awarded to
the Offeror submitting the bid or proposal that represents the best value to
the City by virtue of receiving the most points.
(4.1) Invitation for Bids (IFB). The price criteria weight is fixed at 90
points. Bids may not be revised, and no negotiations are allowed.
(4.1.1) IFB Example:
Each bid will be evaluated based on the following criteria:
Points |
|
Price |
90 |
Local Business Preference |
Up to 5 |
Small Business Preference |
Up to 5 |
Total: |
Up to 100 |
(4.2)
Request for
Proposals (RFP). Price criteria weight is variable. In
addition to criteria for Local and Small Business, there will be other
evaluation criteria. Proposals may be revised, and negotiations are allowed.
(4.2.1)
RFP Example: Each proposal may
be evaluated based on criteria similar to:
Points |
|
Proposed Products and Service |
25 |
Company Qualifications and Experience |
25 |
Key Personnel Qualifications and Experience |
20 |
Price |
20 |
Local Business Preference |
Up to 5 |
Small Business Preference |
Up to 5 |
Total: |
Up to 100 |
(5)
Price Points. IBFs will include
90 points for price. RFPs will include a lower amount of price points. For both IFBs and RFPs, the low price will
receive all price points. All other bids or proposals will receive a
proportionate amount of the price points depending on their price’s relative
distance from the low price, based on the following formula: ( Low Price /
Each Price ) X 90 Points
(5.1)
IFB Example: A solicitation
receives four (4) bids. Price points are allocated as follows:
Prices |
Price Points |
Point Allocations |
|
Offeror A |
$200,000 |
90 |
90.00 |
Offeror B |
$250,000 |
72.00 |
|
Offeror C |
$550,000 |
32.73 |
|
Offeror D |
$50,000,100 |
0.36 |
City of Austin employees are not allowed to accept gifts from vendors. This includes paying for meals. If you customarily send a token of appreciation to your customers, the City asks that you please not send any item to City employees or offices. There are many worthy organizations in our community that would be happy to receive such items, and will be able to see that they go to people in need. Your assistance is appreciated.
Probation, Suspension, Debarment and Wage Theft Vendor List | LINK |
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City of Austin Restricted Vendor Report The City of Austin Restricted Vendor Report contains vendors that are NOT authorized to do business with the City of Austin. |