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SOLICITATION DETAILS

Solicitation Details
Type: Request For Proposals (RFP) 
Status: Closed  
Solicitation Number: RFP 5800 BYS3028 
Description: Benefits Administration 
Summary: Provide program administration for Consolidated Omnibus Budget Reconciliation Act coverage (COBRA, Continuation of Coverage for Domestic Partners (CCDP), Eligibility and Self-Pay Program, Flexible Spending Accounts, and Child Care Assistance Program.  
Responses
Vendor Name Doing Business As
Clariben Insurance Agency LLC Clariben Group LLC
iTEDIUM, Inc.
Payflex Systems USA, Inc Payflex
Total Administrative Service Corporation TASC
Webster Bank, N.A. HSA Bank, a Division of Webster Bank, N.A.
WEX Inc WEX Health, Inc.
Basic Information
Contact Information
Authorized Contact Names:
Solicitation Specific
Questions:
Brenita Wilkison
(512) 974-2500
purchinfo@austintexas.gov
Small Minority Business
Resources Questions:
Donna Powell-Maddox
(512) 974-6668
smbrcompliancedocuments@austintexas.gov
Special Notes
Special Notes: Insurance is Required. Required
Attachments
Packet Download Files
Download All Files

File Description Type Date  
Award recommendation, Matrix, Response List pdf 04/03/2023   Download
Addendum #2 pdf 02/08/2023   Download
Addendum #1 - Q&A pdf 01/30/2023   Download
Attachment 1: Business Organization Questionnaire Complete and return doc 01/09/2023   Download
Attachment 2: References Questionnaire– Complete and Return doc 01/09/2023   Download
Attachment 3: Account Team Questionnaire – Complete and return doc 01/09/2023   Download
Attachment 4: Customer Service Questionnaire– Complete and return doc 01/09/2023   Download
Attachment 5: System Capabilities Questionnaire– Complete and return doc 01/09/2023   Download
Attachment 6: Additional Services Questionnaire– Complete and return docx 01/09/2023   Download
Attachment 7: HIPAA Business Associate Agreement– Complete and Return docx 01/09/2023   Download
Attachment 8: Exceptions to Solicitation– Complete and Return doc 01/09/2023   Download
Attachment 9: Performance Measures- COBRA Administration– Complete and return if applicable doc 01/09/2023   Download
Attachment 10: Performance Measures-Eligibility and Self-Pay Administration– Complete and return if applicable doc 01/09/2023   Download
Attachment 11: Performance Measures-CCDP Administration– Complete and return if applica doc 01/09/2023   Download
Attachment 12: Performance Measures-FSA Administration– Complete and return if applicable doc 01/09/2023   Download
Attachment 13: Performance Measures-Child Care Assistance Administration– Complete and return if applicable doc 01/09/2023   Download
Cover Sheet, Instructions, Terms and Scope of Work pdf 02/08/2023   Download
Offer and Certifications docx 01/09/2023   Download
Pricing Submittal xlsx 02/08/2023   Download
Exhibits A-I - Employees pdf 01/09/2023   Download
Exhibits J-L – Retirees pdf 01/09/2023   Download
Exhibits M-O – Other Forms pdf 01/09/2023   Download
Exhibits P-S – General Reports pdf 01/09/2023   Download
Exhibits T-Z – Additional Information pdf 01/30/2023   Download
Commodities
Associated Commodities
Description Code
INSURANCE, ALL TYPES 95300
Administrative Services, All Kinds 96102
Trade Summary
Description Category Code
Insurance, All Types Non-professional 95300
Administrative Services, All Kinds Non-professional 96102