SOLICITATION DETAILS

Type: Request For Proposals (RFP) 
Status: Open  
Solicitation Number: RFP 5800 BYS3028 
Description: Benefits Administration 
Summary: Provide program administration for Consolidated Omnibus Budget Reconciliation Act coverage (COBRA, Continuation of Coverage for Domestic Partners (CCDP), Eligibility and Self-Pay Program, Flexible Spending Accounts, and Child Care Assistance Program.  
My eResponse

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Basic Information
Contact Information
Authorized Contact Names:
Solicitation Specific
Questions:
Brenita Wilkison
(512) 974-2500
purchinfo@austintexas.gov
Small Minority Business
Resources Questions:
Donna Tabron
(512) 974-6668
smbrcompliancedocuments@austintexas.gov
Dates, Times & Locations
Important Solicitation Dates:
Solicitation Published: 01/09/2023 07:20 AM
Response Due: Prior to 02/09/2023, 02:00 PM
Purchasing Office, 124 W. 8th Street, Suite 308, Austin, TX 78701
Response Opening: 02/09/2023, 03:00 PM
Purchasing Office, 124 W. 8th Street, Suite 308, Austin, TX 78701
Vendor Meetings/Conference, Site Visits (Date/Time/Location):
Meeting: 01/18/2023, 01:30 PM
Microsoft Teams meeting
Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 279 309 451 743 Passcode: Kh2G29 Download Teams | Join on the web Or call in (audio only) +1 512-831-7858,,59603464# United States, Austin Phone Conference ID: 596 034 64#
Special Notes
Special Notes: Insurance is Required. Required
Attachments
Packet Download Files
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Download All Files

File Description Type Date  
Attachment 1: Business Organization Questionnaire Complete and return doc 01/09/2023   Download
Attachment 2: References Questionnaire– Complete and Return doc 01/09/2023   Download
Attachment 3: Account Team Questionnaire – Complete and return doc 01/09/2023   Download
Attachment 4: Customer Service Questionnaire– Complete and return doc 01/09/2023   Download
Attachment 5: System Capabilities Questionnaire– Complete and return doc 01/09/2023   Download
Attachment 6: Additional Services Questionnaire– Complete and return docx 01/09/2023   Download
Attachment 7: HIPAA Business Associate Agreement– Complete and Return docx 01/09/2023   Download
Attachment 8: Exceptions to Solicitation– Complete and Return doc 01/09/2023   Download
Attachment 9: Performance Measures- COBRA Administration– Complete and return if applicable doc 01/09/2023   Download
Attachment 10: Performance Measures-Eligibility and Self-Pay Administration– Complete and return if applicable doc 01/09/2023   Download
Attachment 11: Performance Measures-CCDP Administration– Complete and return if applica doc 01/09/2023   Download
Attachment 12: Performance Measures-FSA Administration– Complete and return if applicable doc 01/09/2023   Download
Attachment 13: Performance Measures-Child Care Assistance Administration– Complete and return if applicable doc 01/09/2023   Download
Cover Sheet, Instructions, Terms and Scope of Work pdf 01/09/2023   Download
Offer and Certifications docx 01/09/2023   Download
Pricing Submittal xlsx 01/09/2023   Download
Exhibits A-I - Employees pdf 01/09/2023   Download
Exhibits J-L – Retirees pdf 01/09/2023   Download
Exhibits M-O – Other Forms pdf 01/09/2023   Download
Exhibits P-S – General Reports pdf 01/09/2023   Download
Commodities
Associated Commodities
Description Code
INSURANCE, ALL TYPES 95300
Administrative Services, All Kinds 96102
Trade Summary
Description Category Code
Insurance, All Types Non-professional 95300
Administrative Services, All Kinds Non-professional 96102